For Data Entry DataBase Wizard pages, you will be
presented with a screen containing an Internet Input Form at the top of
the page, and a button bar at the bottom of the page with SEARCH, CLEAR,
ADDREC, UPDATE, DELETE
and HOME buttons, a blank status field, and two buttons marked "<" and ">"
respectively.
- SEARCH button - Once you have entered the applicable data,
click on the SEARCH button to perform the search. THE PAGE WILL
NOT CHANGE AS THE SEARCH IS IN PROGRESS. The status of the search
will be displayed in the status area next to the button row.
- CLEAR button - If you need to clear all fields in the form,
or, if you want to enter search criteria for a new search, click on the
CLEAR button and all fields on the screen will be cleared.
- ADDREC button - After filling in know information about a
subject, click the ADDREC button to add the record to the database. The
success of the add operation will appear in the status field.
- UPDREC button - If updating an existing record, click the UPDATE
button to put the updated record back into the database.
- DELETE button - If you need to delete a record, you must first
SEARCH to retrieve the record. Once it is displayed, click the DELETE
button to delete the record from the database. The status field will
indicate the deletion of the record.
- STATUS field - Since the screen never changes (this is a data
entry screen), the progress and results of your search will be displayed
in the status field.
- "<" and ">" buttons - The screen only holds one record at a time; if
your search returns more than one record, you can move between the records
one at a time
by clicking the "<" button to move towards the first record found, and the
">" button to move towards the last record found. (Record traversal)
Data Entry Screen
At the Data Entry screen, enter as much information as you know about the
individual. The key search elements are the telephone number and the
last name. For individuals where this information is available, it is normally enough to bring a viable match; however, distinguishing marks, scars, etc. are important for
matching purposes when this information is not known. You can then key a short
message in the Status/Message field, or click on a "canned" response.
Generally, when a victim has been admitted to hospital or other medical
facility, it is best to simply give a phone number for the family to call to
get a status. GENERALLY, A STATUS RECORD CAN BE ACCOMPLISHED IN 10-15 SECONDS, POTENTIALLY ALLEVIATING SEVERAL PHONE CALLS EACH - NOT ONLY TO YOUR ORGANIZATION, BUT TO EVERY ORGANIZATION INVOLVED IN AN EMERGENCY.
When the data has been entered, simply click on the
ADDREC button to add the record to the database.
Searching for records - If you need to update a record already in the system,
fill in fields applicable to the record begin sought and click on the
SEARCH button. Note that more than one record may be returned if the
search criteria was not unique to a single record. Use the "<" and ">"
buttons to traverse through the records returned until the required record
is displayed on the screen.
Search Criteria - You need not have exact information in fields to search
for records. If you are searching for a last name of Smith, entering smith
will return the record. Entering "smi" will get all records that have "smi"
in the last name. You can search for records using any field or combination
of fields, and the system will return records matching the information you
provided in those fields.
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